5 Important Things To Acquire Best Quotes For Your Events Needs And Packages: Event Company in Singapore - Electric Dreamz

How to ensure that you get the best possible quote from an event company for your events in Singapore?

Event Company in Singapore

Here some of the things that an event company would need in order for them to provide you with the best quotes possible for your event needs and requirements.

1. Date, time and duration of event
2. Event venue information and number of expected guests
3. Event crew requirements
4. List of event elements required for the event, if you already know what you need
5. Event budget

DATE, TIME AND DURATION OF EVENTS

This is important information for any event company as it allows them to ensure availability of the event vendors for your event, as although event companies may have a few choices of event vendors they work with for specific event elements and items, the event services rates that are provided to event companies although lower, may vary according to the vendor chosen.

This includes the availability of audio visual suppliers, AV technicians, event crew, emcees, entertainers and deejays. Furthermore, AV equipment, event crew and manpower and rental of other event equipment and items depend on the number of event days, including rehearsals.

For some event companies, the rental rates and charges for the second day onward get much lesser, sometimes up to 50%-60% of the first day rate.

What happens if you are unable to provide the exact date, time and duration of the event to the event companies from whom you are requesting a quote from?

Usually, an event company that has not been provided this information will not be able to check with any of their vendors if they are available. The event company will then quote based on a higher rate for all event elements to ensure that in the case that when the event date, time and duration information have been made known to them, if their own group of event vendors are unavailable, they will be able to engage other event vendors who, can provide the same quality service but charge a higher rate for them.

Here is a video and blog by Electric Dreamz that touches on the event budget topic titled:
3 Key Ways To Lower Event Rental And Event Services To Avoid Over-Budgeting For Events

EVENT VENUE INFORMATION AND NUMBER OF EXPECTED GUESTS

Event Venue information and the number of expected guests is important information to event companies in order for them to be able to submit an attractive quote for your event requirements.

Here is why event venue information is important to an event company:

1. Understanding of event venue layout, unique rules and regulations.
2. If there is a need to climb a long flight of stairs for delivery, which requires additional manpower.
3. If it is an outdoor venue and if provisions have been made to shelter the event equipment including AV equipment from the weather elements.
4. If there will be high parking charges for parking at the loading and unloading bays.

As for the knowledge of expected number of guests for the event, this information that is especially essential for an event company to understand sound system requirements. Even information like the kind of seating for the guests play a part in the calculation of the exact sound requirements to ensure high quality event sound for your event guests.

Event Companies in Singapore - Calculation of Sound System Requirements

What happens if an event company is not given this information?

An event company that is not provided the event venue or the expected number of guests information will probably:

1. Not submit in a quote.
2. Send in an email reply instead, requesting for the information.
3. If an event company is only given the number of expected guests information, it might submit in a quotation but it will be much higher as it will not consider the possibility of convenient elevator access for delivery and, it will assume that it is an indoor event venue or if it an outdoor venue, a shelter or tentage has already been arranged to protect event and AV equipment from the weather elements.

Here is an Electric Dreamz blog that touches on this topic titled:
5 Important Points On Understanding PA Sound System Requirements - Before Contacting Sound System Rental And Event Companies For Event Sound Quotations In Singapore

EVENT CREW AND MANPOWER REQUIREMENTS

Event companies must be informed of any additional event crew and manpower requirements such as ushers and counter, service staff, photographers and videographers required, if the event elements are all decided by your company.

Event Company in Singapore - Event Crew and Manpower Requirements

If you have provided the event elements requirements list to the event company and are unsure of the number of staff that will be required to ensure a smooth, hassle-free and successful event, provide the event company with the job scopes. Through the understanding of the job scopes, a professional and reliable event company will be able to provide you with expert advice on the event crew and manpower requirements to ensure event success.

What happens if you provided the event element list that you require to the event company but did not update the event company on any additional event crew and manpower requirements?

Fret not. Professional and reliable companies, upon receiving the list of event elements, through their experience, if they receive a request for a particular event element, for example, if you had requested for the rental for event booths, they will ask if the event crew and manpower is to be provided for by the event companies or by your company.

Here is blog by Electric Dreamz titled:
Event Crew And AV Technicians Are The Most Underrated Event Elements Considered For Successful Events in Singapore

LIST OF EVENT ELEMENTS

If you already know what you need for the event, the list of event elements with all necessary details and specifications should be provided to the event company for them to be able to quote accordingly. Most times, there will be a further exchange of emails and phone calls made for more clarifications on the event elements that have been requested in order for the event company to quote their best price.

How is it important to provide detailed specifications to get the best quotes?

An example of how detailed specifications can affect the costs, is when you request for a photo booth for your event. A professional and experienced event manager or account manager handling your request will request to know if you will choose from existing photo booth designs and themes or if you prefer a custom or green-screen photo booth. The cheapest option would be to select from the existing photo booth options, which lowers your overall event package cost.

What if you want the event company to propose and quote based on their idea of the required event elements that will best suit your event theme requirements?

This is where it is important for the event company to be provided with the event budget. If an event company is not provided the list of event items required for your event, the event company will propose an appropriate and attractive list of recommended event elements based on your budget, theme and feasibility.

Here is a video and blog by Electric Dreamz on:
All You Need To Know About Photo Booths!

EVENT BUDGET

Here are 3 situations on how an event budget will enable an event company to provide you with attractive and best quotes.

Situation 1
If you provided the event company with the event element list and the event budget:
An event company with the required event elements list and the event budget will be able to negotiate with their event vendors for your event element requirements to meet your event budget or otherwise provide you with the best quotes possible.

Situation 2
If you provided the event company only the event element list without the event budget:
The event company will request for best possible quotes from their event vendors and quote you accordingly.

Situation 3
If the event company is not given the event element list or the event budget:

1. The event company might not submit a quote.
2. Request to know the budget if the event company is to propose and suggest the best possible event elements for your event.
3. Provide you with a list of possible event element options that you may consider to include for your event.

Transparency is important in order for both the client and the event company to work together to produce a high quality event for event guests. If there is limited information shared, this is lack of transparency which is the first sure sign that it may not lead to a productive mutually beneficial business relationship and, as such there is no point in even proceeding any further. This is why as mentioned in the earlier topics, if there is lack of important event information, event companies may not even send an email reply or submit in a quote.

Does the event budget have an effect on the quality of your event?

No. It only provides a direction and allow event companies in Singapore to work within the budget and quote on event elements that are within that budget as costs for event elements can vary substantially. For example, for event entertainment, the event company can choose to include and propose for a local and professional entertainer and for a higher budget, the event company can even consider including an local celebrity or a famous international entertainer for your event.

Here is an awesome blog and fun video by Electric Dreamz on event entertainment titled:
Event Entertainment: Different Types Of Entertainers You Can Include For Your Events In Singapore

ELECTRIC DREAMZ - EVENT COMPANY IN SINGAPORE

Electric Dreamz is a professional and reliable event management company in Singapore providing one stop quality solution for all live events, including social and corporate events.

Why is Electric Dreamz the right choice for providing you with high quality, professional and reliable event management services in Singapore?

Here are our event management services blogs titled:

1. 9 Key Points That Make An Event Company The Right Choice For Your Events
2. Event Company - Event Planning | Event Management: Inexpensive, Reliable And Quality One Stop Solution
3. 7 Important Things To Guarantee Quality, Professional And Reliable Event Management Services And Delivery For Corporate And Social Events In Singapore
4. Event Management Company In Singapore: How To Guarantee Events Success
5. Event Management Companies Singapore: Best Event Planning And Management Services
6. Event Company: 3 Core Values In The Ideal Event Partner

Event Company in Singapore, Electric Dreamz

"Turning Dreams Into Reality, Through Innovation & Creativity."

The Electric Dreamz Team believes in these 3 core values and apply we apply it in everything that we do:

"Transparency"

"Integrity"

"Professionalism"

Are you looking for an event company in Singapore to provide you with professional, reliable and quality event services for an upcoming event?

Contact us through email at assif@electricdreamz.com or call us at +65 8586 0502 or +65 6683 9541.

Thanks for taking the time and for your kind read. If you found this blog to be informative and useful, please like and feel free to follow us for latest updates.

Have a great week!

3 Core Values In The Ideal Event Partner: Event Company in Singapore - Electric Dreamz

Event Company - Corporate Events in Singapore

Looking for an event company for your corporate events?

What are the values to look out for in the ideal event partner?

This is a blog about what I believe makes the ideal event partner for mutually beneficial long-term business relationships and ensuring high quality, successful corporate events, always.

Electric Dreamz is an event company that believes strongly in 3 core values, which are:

1. Transparency
2. Integrity
3. Professionalism

We apply these values in everything that we do as we believe these are values that are the foundations to building strong and long-lasting business relationships between the client and the event company.

TRANSPARENCY & INTEGRITY

Transparency and integrity are two values are related. These values are related as you cannot have transparency without integrity and vice-versa. The building blocks of a true, strong and long-lasting business relationship.

Transparency and integrity allow for openness, without hidden agendas, to work towards a common goal that is not only beneficial to the business but to all, including 3rd parties and in the case of the events industry, the guests, audiences, participants and the society in general too.

Hidden agendas and actions aligned towards selfish and personal gains, may seem to provide success on the short-term but over a longer period of time, exposes its ugly side which then directly affects reputation, both for the company and at a personal level too.

It is very easy to gain short-term success through manipulation and by practising bad business ethics. On the other hand, It is a long hard and trying road to gain success through transparency, integrity and by practising good business ethics in the business world. However, is it not a well known fact that it is always the long and hard road that leads to the ultimate goal and true success?

Transparency and integrity brings about a positive environment not only through business dealings with external companies but within the company itself too.

Staff and employees catch on to the company culture and this in turn makes for happy and conducive work environments which encourage sharing, team work and selflessness, factors that have a direct effect on increased productivity, efficiency and even employee loyalty and retention.

On a personal level, practising these values in everything that we do, make us better citizens that also bring positive vibes to anyone we communicate with, building our own reputation along the way as well.

On a personal note, here are some bad situations that I have experienced personally in the events industry:

Events Industry Situation One - The Hidden Agenda

Being made to believe that our company was chosen to take part in a fair event bidding process, when all that they actually needed was a 3rd quote as required by their companies and only realised this after hearing it from another company. I submitted very detailed proposals, thinking we had as fair a chance as any.

I believe this happens very often but could only verify this actually definitely happened on two occasions during a 1-year period. This normally happens with clients who already have their dedicated event company who has been serving them for years.

All they actually needed to update me was to request for a quote and let me know that they were only looking for a soft quote to get an indicative idea of our quote for their event requirements, which meant there was no need for an event proposal.

Events Industry Situation Two - Manipulation

Being made to believe that the client does not want to work with their existing event company anymore and at the last minute would like us to rush them our quotation as the event is only in the next week. However, after negotiating and ironing out details (all at the last minute) being told that they have moved on with another event company, which was still not so bad, but then finding out later through another event company that our quote was shown to them to drive their price down further.

This is a common practice with clients who already know who they want to work with or have been working with for a long time and are only finding ways to bring their costs down, using any means necessary.

Events Industry Situation Three - Confirmation Discount

Being made to believe that our company has won the bid, as the client was already in discussion on the final confirmation discount. This is a discount that will be given when you are confirmed for the job. A day after the discount was given, the client updated me that they will not be appointing our company to plan and manage their event.

Events Industry Situation Four - Unfair Additional Cost

Being made to go down to survey, submit a layout plan and being asked to modify the logo design, which is usually a process after a job has been confirmed, then finally, after all the work was done, being told that they have moved on with another event supplier.

I could list many more, but these are the more common situations that I have personally faced in the events industry.

In conclusion, I have come to understand that more times than not, in the events industry it does not come down to the price and costs, it is usually about who the client wants to work with. The client then works to lower down that event company's price through any means possible, which sometimes means that good business ethics are thrown out of the window.

What is transparency in business and why it matters?

Here is an excellent blog that explains thoroughly the importance of transparency and what are the positives gained from it:

Transparency In Business & Why It Matters

Posted By: Experts Exchange

What is integrity and how it matters in business?

Here is blog by Amy Anderson on:

Why Success Will Come & Go But Integrity Is Forever

THE CULTURE & ENVIRONMENT

The culture and environment where we are in plays a very big role in defining who we are and what we become. These are influences that mould us to be who we are.

For example, if we have been in an environment where bad business ethics are openly practised and observed by us, and our believes that are further strengthened by these same peers and mentors who seem to be successful financially, we naturally start believing that there is nothing wrong and that this is indeed the way to success.

This is when life choices play a big part and times when we have to 'step out' and take good look and re-evaluate what principles we would like to follow and adhere to. There is nothing illegal about being selfish and look for personal gains over the demise of others, if this is what you decide.

This is a personal choice, however, will not bring you ultimate success and will not achieve your company's long-term goals, especially if building a long-term business relationship is your company's ultimate goal.

If you are reading this sentence it probably means you agree with everything that has been discussed and mentioned and, you are most welcome to contact us anytime for any advice you need on any events industry related matter. We will be more than happy to assist in any way we can!

PROFESSIONALISM

This means skills, competency and what is expected of you as a professional and a representative of your company or your specialised trade. 

Here is a blog by Alison Green on:

What It Means To Be Professional At Work

What are things that make you a professional?

• Clear understanding of your work environment and what is expected of you
• Being pro-active
• Excellent time-management & being punctual
• Being flexible & accepting criticism with an open mind
• Effective & clear communication

ELECTRIC DREAMZ - EVENT COMPANY

Electric Dreamz is a low cost, professional and reliable one stop quality solution event company in Singapore who can cater to all your corporate event needs.

Contact us for a non-obligatory discussion or for an event services requirement through email at assif@electricdreamz.com or phone at +65-66839541. Alternatively, please visit our website for more information on our event company.

Are you looking for an event company in Singapore as an event partner for your corporate events?

Electric Dreamz - Event Company - Contact Us

At Electric Dreamz we are guided by 3 core values which are:

"Transparency"

"Integrity"

"Professionalism"

Please feel free to leave your comments and follow us if you have interest in subjects related to the events industry. Thanks for the kind read and have a great week!

Best Event Planning and Management Services: Event Management Companies Singapore - Electric Dreamz

EVENT MANAGEMENT COMPANIES SINGAPORE

EVENT PLANNING AND EVENT MANAGEMENT SERVICES

Ever wondered what are the main differences and the benefits of engaging event management companies for corporate events, private parties and birthday parties? Here are a few of the main factors that make engaging event management companies and event companies more beneficial both for private and corporate events in Singapore.

COST EFFECTIVE EVENT SOLUTION

Event companies and event management companies work with preferred group of supplier companies on a long term basis. Event suppliers offer low rates for their products and event services to event management companies and event companies that they are usually affiliated and have close contacts with. 

This is a mutually beneficial business relationship as through their long term business they share a mutually beneficial business relationship bringing in business for each other. 

Thus, unless you already have years of business relationship or can guarantee continuous long term business for event suppliers for their products and event services, it is highly unlikely that you would be able to secure low rates with them.

Cost Effective Event Planning and Event Management Services in Singapore

GUARANTEED EVENT QUALITY

Event supplier companies who have established long term working relationships with event companies and event management companies have been able to build on their business relationships through continuous and consistent high quality delivery of their event products and event services. 

These are event supplier companies who have proven track records in the events industry. Event companies and event management companies usually would have worked with their event suppliers and affiliated companies on many different events, both large and small scale, private events and corporate events alike, and through their experiences together, have gained and built unwavering confidence. 

As such, unless you have yourself been in the events industry for many years, 100% guarantee and confidence is tough to establish with any suppliers you engage, however, to attain some form confidence level, requesting for references is a great way to go!

Quality Event Planning and Event Management Services in Singapore

EVENT VALUE ADDED SERVICES

Established and experienced event companies and event management companies can include awesome free service options that bring added value to the the event planning and event management services and packages that are offered for private events, corporate events and birthday parties. 

These can include, pre-event registration, internal corporate polling services, video invitations, event administrative services and more! These are services that through lack of time and adequate experience you might find most inconvenient and unable to provide for your event.

Example of Value-added Event Services by Electric Dreamz - Event Company in Singapore

EVENT TIME MANAGEMENT AND EVENT COORDINATION

Event management companies and event companies in Singapore appoint dedicated event coordinators and event managers to take charge of each event from the planning stage right through to the execution and event management of private events, corporate events and birthday parties.

They are professional event coordinators and event managers who have years of experience in the events industry and are expert time managers and experienced people managers. 

As a private individual who is planning and managing his or her own event, with the right tools, the right guidance and some experience in the events industry, while holding a regular full-time job, you might be able to execute an event, however, you will lack the time to meticulously study and ensure every detail is taken care of, and most importantly, it will take a large chunk of your private time which, as the fun video at the start shows, otherwise you would have spent with your family and friends! 

Furthermore, organising a private event, corporate event and birthday party on your own, would mean you will be coordinating and managing it on the event day itself and miss out on all the fun!

PROFESSIONAL, EXPERIENCED AND PASSIONATE EVENT CREW

Event companies and event management companies have professional and experienced event coordinators, event managers and event crew who are passionate and take pride in their work. These characteristics drive them to deliver high quality event planning, event management and event services for all events they are involved in. 

They pay meticulous attention to detail to ensure that everything is hassle-free and runs smoothly from start to finish, ensuring high quality event services delivery, always!

3 Key Strengths - Event Manpower Solutions by Electric Dreamz

ELECTRIC DREAMZ - EVENT COMPANY IN SINGAPORE

Electric Dreamz is an event management company in Singapore that ticks all the boxes and guarantees you reliable, high quality and low cost event planning, event management and event services in Singapore. Here is a fun promotional video on what we offer.

WHO ARE WE? - THE ELECTRIC DREAMZ TEAM

Here is a short fun video on a little about us.

OUR GUARANTEE - ONE STOP QUALITY SOLUTION

Electric Dreamz is an event company who can guarantee you high quality event planning, event management and event services always!

"For Electric Dreamz an event is not just an event, it is a continuous endeavour to exceed expectations and leave lasting impressions, always."

For more information on our event management service and event planning service, please feel free to contact us at assif@electricdreamz.com or call us at +6585860502. You may read up more on our event planning service for corporate events at https://www.electricdreamz.com/event-planner, for more on our MICE event services at https://www.electricdreamz.com/event-organizer and for more on our party planning service at https://www.electricdreamz.com/party-planner. 

Alternatively, visit us at https://www.electricdreamz.com/ to find out more on our other event services and special event services. We regularly update our blogs and upload fun promotional videos. Please feel free to subscribe and follow us to receive latest updates. Here are some of our blogs, social channels and sites:

Thanks for your time and kind read. Have a awesome day!